Psychology billing is how psychologists, therapists, and counselors get paid for the help they give to patients. The demand for mental health services is growing fast. In the USA, the behavioral health market is expected to grow from around $92 billion in 2025 to $132 billion by 2032.
Many psychology practices struggle with billing problems, especially claim denials, which can happen in about 10-15% of cases. This makes accurate and efficient billing very important. To help practices handle these challenges, Here is the list of the best psychology billing companies in the USA for 2025.
1. Nexus IO
Nexus io, started in 2025 in Phoenix, AZ, is a new company that offers psychology billing services. They help mental health providers by handling claims, fixing billing mistakes, reducing denials, making sure payments come faster, and keeping everything in line with insurance rules.
Their team also works on accurate coding so providers don’t lose money. With Nexus io, therapists and psychologists can spend less time on paperwork and more time caring for their patients. The company’s goal is to make billing easy and stress-free.
2. Psychiatric Billing Associates
Psychiatric Billing Associates, established in 1994 and based in Mt. Sinai, New York, has been serving mental health providers for over two decades. According to Zoominfo this company generates $5 million in revenue and employs a dedicated team of 11 to 50 professionals.
With expertise in electronic claims processing, patient billing, payment posting, follow ups, and appeals, they ensure smooth financial operations for practices. Their services also include verification of benefits, detailed financial reporting, and 24/7 online access. By working within your EHR/PM system or providing secure web access, they simplify billing and let providers focus on patient care.
3. Psyquel
Headquartered in San Antonio, Texas, Psyquel is a reliable mental health billing provider founded in 1997. Psyquel supports mental health professionals by taking care of insurance claims and all the filing processes through a sizable team of 51-200 employees and revenue around $5 Million according to Zoominfo. The San Antonio based provides benefit checks and submission and other follow-up cover steps providing site teams supporting teams offering mental health services reduce the amount of office work.
They help maintain patient-therapist relationships and assert developing mental health care while reducing patient waiting times while doing the right level of mental health care. Through Psyquel’s effective billing management, provider focus remains on delivering quality care and patients get the appropriate support
4. Plutus Health
Plutus Health, established in 2008 and headquartered in Dallas, TX, has a staff of 1,001–5,000 and reports an impressive revenue of $210.1 million according to Zoominfo. Renowned for its mental health billing services, the company boasts a 5-star rating on Google with 6 reviews.
Plutus Health achieves a 95% clean claim percentage, delivers a quick 48-hour turnaround time on claims, maintains a 5% denial rate, ensures 98% contracted value collection, averages 25 accounts receivable days, and automates patient collections with a 35% success rate underscoring their commitment to streamlined, high-performance RCM services.
5. Bellmedex
BellMedEx has been helping mental health practices thrive since 2016 from its home in Seattle, Washington. With a dedicated team of 1,001–5,000 professionals and a robust $148.9 million revenue reported by Zoominfo, BellMedEx stands out for its expertise and reliability. The company enjoys a strong 4.8-star Google rating from 340 reviews, reflecting client trust and satisfaction.
BellMedEx provides complete billing support for psychiatry, psychology, substance abuse, CoCM, and behavioral specialist services. Their certified coding team manages ICD-10, CPT, HCPCS, DSM-5, and HBAI codes, while their integrated EMR platform streamlines billing, telehealth, analytics, and patient portals, making it easier for practices to manage eligibility, claims, denials, and collections efficiently.
6. CareMSO
CareMSO, a Houston-based organization, offers specialized mental health billing services for doctors, psychologists, therapists, counselors, and psychiatrists. Their staff is responsible for making sure that all the doctor’s work, including consultations, therapy, and medication are correctly recorded, coded, and billed to insurance companies and self paying patients.
CareMSO manages patient data, insurance checks, codes, filing, payment, patient accounts, and follow ups to reduce refusals and improve the collection time. Centered on the requirements of the client, CareMSO is able to improve the financial position of the organization, reduce the number of billing errors and manage the financial position of the practice. With a perfect rating on Google, CareMSO makes the work with mental health providers simpler.
7. PsychBilling Coach
With over two decades of experience, Susan Frager helps mental health clinicians through PsychBilling Coach organize their billing and reduce the stress that comes with it. Her team provides guidance on Medicare, insurance, and Medicaid for professionals in consulting services or psychiatric care. Using PsychBilling Coach’s live and recorded training, templates, and resources, practices can solve problems as they arise, avoid costly errors, and increase earnings efficiently and calmly.
This approach improves overall practice operations by lowering administrative costs and boosting revenue. The consultative method also allows clinicians to focus on patient care by offering a lifeline for billing challenges, creating office discipline to prioritize patients, and helping overworked admin teams take on more patient-centered tasks.
8. Behavioral Health Billing Collaborative LLC
Behavioral Health Billing Collaborative LLC, based in Bellingham, Massachusetts, is a trusted partner for mental health practices, generating $5 million in revenue according to Zoominfo. They specialize in simplifying billing so providers can focus on patient care.
Their services cover everything from pre-intake insurance verification, prior authorizations, charge entry, and claims submission to payment posting, patient statements, inquiries, reporting, and accounts receivable management. With expertise in behavioral health billing and a strong focus on customer service, they ensure clean claims, reduced stress, and maximum revenue for practices.
9. MindEase Billing
MindEase Billing, founded in 2008 and based in Portland, Oregon, is a trusted medical billing partner for mental health professionals, generating $5.7 million in revenue as per ZoomInfo. Co-founded by Marsha Hansen and Lisa Riehl, the company specializes in supporting psychiatrists, mental health nurse practitioners, and therapists in solo practice.
Known for helping new psychology practitioners and those recovering from poor billing experiences, MindEase offers full-service billing, consultation services, and training through MindEase Academy. Their proven 4 Step Service Cycle ensures steady cash flow, professionalism, and peace of mind.
10. MBW RCM
MBW RCM was founded in 2010 and is based in Monsey, NY. The company has a 5-star Google rating and more than 200 skilled staff members, supporting healthcare providers across the United States. Their behavioral and mental health billing services are designed to handle challenges such as prior authorizations, coding accuracy, and claim denials.
With certified coders and advanced automation tools, MBW RCM focuses on submitting clean claims, securing faster reimbursements, and improving revenue cycles so mental health professionals can dedicate more time to patient care.
5 Tips to Choosing the right Psychology Billing Company
Choosing the right company to handle your psychology billing is very important for your practice. It can help you avoid stress and get paid faster. Here are five easy tips to help you choose the right company:
Find a Company That Knows Mental Health Billing
Pick a company that really understands billing for psychology services. They should know the special codes and insurance rules used in mental health. This helps make sure claims get approved and you get paid on time.
Choose a Company That Does All Billing Tasks
Billing can be complicated. Look for a company that handles everything, like checking insurance, filing claims, fixing denied claims, posting payments, and helping with insurance paperwork. This will save you time and trouble.
Use a Company With Good Technology
Billing should be easy and fast. The company should use smart software that works well with your current systems. This helps get claims processed faster and keeps patient information safe.
Pick a Company With Clear Prices and Rules
You do not want to pay surprise fees. Make sure the company tells you exactly how much it will cost and follows all privacy and billing laws. This builds trust and avoids problems later.
Work With a Company That Supports You
Billing problems can be stressful. It is important to have someone who answers your questions quickly and knows your practice well. This helps keep your money flowing and reduces your worries.
Bottom Line
If you choose a psychology billing company using the tips above, you will get paid faster, have fewer denied claims, and face less stress with paperwork. This will give you more time to focus on helping your patients.
The right psychology billing services will make your billing easier and help you keep your finances stable. To help you even more, we have picked some of the best companies for you. We chose them after looking at their experience, what their clients say, and how well they perform. This way, you don’t have to worry about picking the right one and can choose from the best with confidence.
